Privacy policy
The Poul Due Jensen Foundation processes personal data in connection with various activities, such as development and follow-up of philanthropic projects, awarding of prizes and scholarships and organisation of events.

The Poul Due Jensen Foundation (the Foundation) wishes to maintain a close and collaborative relationship with the persons and organisations we connect with. That is why we strive to take good care of the personal data you trust us with.

1. Protection of your privacy

The Foundation ensures fair and transparent data processing in compliance with the regulations of personal data processing.

2. Data responsibility and contact information

The Foundation is the Data Controller:

  • Poul Due Jensen Foundation, Poul Due Jensens Vej 7, DK-8850 Bjerringbro
    Call us at +45 8750 1245 or send us an e-mail

In relation to the annual Grundfos Prize event, we are joint Data Controllers with Grundfos:

  • Grundfos Holding A/S, Poul Due Jensens Vej 7, 8850 Bjerringbro,
    Tel. +45 8750 1400 | Write to Grundfos

If you have questions about processing of your personal data, please reach out to us.

3. Which personal data are processed by us?

We process the following types of data:

Project partners applying for philanthropic funding (organisations)
General personal data, such as contact information and CVs for key persons within the organisation. For research projects, we also gather publicly available information about patents and scientific publications.

Applicants and nominees for the Foundation’s awards and scholarships (individuals and organisations)
General personal data, including contact information, CV, social security number and account number. For nominees to the Grundfos Prize, we also gather publicly available information about patents and scientific publications.

Participants in events
General personal data, including contact information, title and organisation, shoe size (safety shoes are provided for factory tours) and dietary preferences.

Participants in the Foundation’s communication activities (individuals and organisations)
General personal data, including contact information for our contacts within the organisation as well as text, photo, audio and video material revealing the identity of the participants.

Website visitors
IP-address, browser information, device information (including device ID) and other cookie data which can be personal data. Please refer to our cookie policy for more information.

4. Purpose and legality of data processing

We only process data which are necessary for fulfilling the purpose for which they have been collected.

4.1 Purpose

We collect data for the following purposes:

Project partners applying for philanthropic funding (organisations)
The personal data are used for evaluation of the project description. If the the project is awarded a grant, we process information in order to fulfil legal obligations of documentation in accordance with the Danish Bookkeeping Act or applicable tax legislation. Information can also be processed to document past projects supported by the Foundation, for instance by Grundfos’ History Department.

Applicants and nominees for the Foundation’s awards and scholarships (individuals and organisations)
The personal data are used for evaluation of the nomination or application. If you are awarded a prize or a scholarship, we process information in order to fulfil legal obligations of documentation in accordance with the Danish Bookkeeping Act or applicable tax legislation. Information about previous prize and scholarship winners can also be processed to document past projects supported by the Foundation, for instance by Grundfos’ History Department.

Participants in the Foundation’s communication activities (individuals, including prize and scholarship winners, participants in events, etc.)
Generalpersonal data (name, title, organisation etc.) can be used in public communication about the Foundation’s projects and activities, and in promotion of prizes and scholarships. Information can also be processed to document the Foundation’s activities, for instance by Grundfos’ History Department.

Website visitors
Your data help us optimise the performance of the website.

4.2 Legality

The Foundation’s legal grounds for processing your personal data are:

Project partners applying for philanthropic funding (organisations)

  • Article 6(1) (f) (legitimate interests) of the General Personal Data Regulation (GDPR), in which our legal interest is to process information about project partners in order to fulfil the Foundation’s philanthropic purpose.
  • Article 6(1) (c) (legal obligation) of the General Personal Data Regulation (GDPR), in which our legal obligation is to document the Foundation’s philanthropic activities.
  • Article 6(1) (f) (legitimate interests) of the General Personal Data Regulation (GDPR), in which our legal interest is to ensure documentation of the Foundation’s activities over time.

Applicants and nominees for the Foundation’s awards and scholarships (individuals and organisations)

  • Article 6(1) (f) (legitimate interests) of the General Personal Data Regulation (GDPR), in which our legal interest is to process information about project partners in order to fulfil the Foundation’s philanthropic purpose.
  • Article 6(1) (c) (legal obligation) of the General Personal Data Regulation (GDPR), in which our legal obligation is to document the Foundation’s philanthropic activities.
  • Article 6(1) (f) (legitimate interests) of the General Personal Data Regulation (GDPR), in which our legal interest is to ensure documentation of the Foundation’s activities over time. No social security numbers are registered during this process.

Prize winners and grantees (individuals)

  • Section 11(2)(1) of the Danish Data Protection Act regarding social security (CPR) numbers
  • Article 6(1) (c) (legal obligation) of the General Personal Data Regulation (GDPR), in which our legal obligation is to document the Foundation’s philanthropic activities.
  • Article 6(1) (f) (legitimate interests) of the General Personal Data Regulation (GDPR), in which our legal interest is to ensure documentation of the Foundation’s activities over time.
  • These data are only kept if deemed relevant.

Participants in events (individuals)

  • Article 6(1) (b) (fulfilment of contract) of the General Personal Data Regulation (GDPR), to fulfil an agreement with the participant
  • Article 6(1) (f) (legitimate interests) of the General Personal Data Regulation (GDPR), in which our legal interest is to organize events.

Participants in the Foundation’s communication activities (individuals and organisations)

  • The Foundation collects a signed photo authorisation when we take photos of activities and persons in the projects we support, cf. Article 6(1) (a) (consent) of the General Personal Data Regulation (GDPR).
  • Participants in the Foundation’s events, including prize winners and grantees, give their permission to the Foundation’s use of photos from the events when they register for the event, cf. Article 6(1) (a) (consent) of the General Personal Data Regulation (GDPR).

Website visitors

  • Article 6(1) (f) (legitimate interests) of the General Personal Data Regulation, in which our legal interest is to optimize the website’s performance.
  • Personal data collected via cookies are only processed if the user consents hereto, cf. Article 6(1) (a) (consent) of the General Personal Data Regulation (GDPR).

5. How do we collect your data?

  • Information about project partners applying for philanthropic funding is submitted by yourself or someone in your organisation (e.g. if you are registered as a contact person) for your organisation.
  • Information about applicants, nominees and winners of the Foundation’s awards and scholarships are submitted either by you or the person who has nominated you.
  • Information about nominees for the Grundfos Prize and individuals connected to research projects is collected from public registries of patents and science publications.
  • The Foundation collects a signed photo authorisation when we take photos of activities and persons in the projects we support.
  • Information about participants in events are collected via the event management system.
  • Finally, we collect information via cookies on our website. Read our cookie policy.

6. Who can access your personal data?

The Foundation and relevant companies and departments within the Grundfos Group (such as Group Finance, the Travel Department, the Visitor’s Department and the History Department) can receive and process your personal data. Besides, they can be transferred to the following third parties:

  • Public authorities, such as the Business Authority or the tax authorities
  • Statistical reporting to Statistics Denmark
  • External advisors assisting with evaluations of project proposals, applications and nominations
  • The Foundation’s accountants, lawyers and other counsellors
  • IT service providers supporting various IT solutions, including third parties that contribute to optimising our website (see our cookie policy)
  • Contacts at Danish universities helping us organise student participation in the Grundfos Prize event

Your personal data are stored within the EU. If we use data processors based in third countries, we make sure they honour the rules and regulations for personal data processing.

7. Deletion

We retain your information for as long as we find it relevant/necessary and in compliance with rules and regulations. If we process personal data based on your consent, we will delete them if you revoke your consent.

The Foundation’s criteria for retaining personal data:

  • The Foundation has an active relation to the organisation/person
  • The document has historical value, e.g. project reports, prizes and scholarships
  • Legal obligation, e.g. documentation for use in accounting, photo releases and other signed agreements)

Project partners applying for philanthropic funding (organisations)
If the project is approved, we will keep the project description and project reports, as they have historical value and research relevance.

If the project is not approved, we will keep the description as long as we have an active relation with the organisation.

Applicants and nominees for the Foundation’s awards and scholarships (individuals and organisations)
All applications and nominations are deleted at the latest 18 months after reception.

Prize winners and grantees (individuals)
The Foundation retains names and relevant contact information about all prize winners and grantees as historical and financial documentation. We reserve the right to use names, photos and videos of the winners for future promotion of the prizes and scholarships they have won, unless they specifically ask us not to.

Participants in events (individuals)
We retain the information for up to 13 months after the event.

Participants in the Foundation’s communication activities (individuals and organisations)
Signed photo authorisations are retained as documentation in the Foundation’s photo archive. Personal data are only erased if you contact us and specifically ask for it.

8. Your rights

Please contact us (see item 2 above) if you wish to exercise the rights below. Some rights can be subject to limitations due to legal obligations.

Access to information
You have the right to access the personal data we process about you and to receive information about how we process them. Your right of access, however, may not violate other people’s rights and freedoms.

Correction
You have the right to ask for incorrect, inaccurate or incomplete personal data to be corrected.

Deletion
In special events, you may request that personal data be erased when they are no longer needed or if their processing is unlawful.

Limitation of data processing
In some events, you have the right to limit our processing of your data. In this event, we may only process data (except storing them) with your consent or under legal claims of protection of a person or important societal interests.

Transmission (data portability)
If your personal data have been processed automatically, you have the right to receive your personal data in a machine-readable format and send them to another controller.

Objection
In some events, you have the right to object to the processing of your personal data. You may also object to data processing for marketing purposes.

Withdrawal of consent
If our data processing is based on your consent, you may at all times fully or partly withdraw the consent. Withdrawal of the consent does not change the legality of the Foundation’s processing prior to the withdrawal.

For more information about your rights, please refer to the two main acts regulating data protection in Denmark:

9. Complaints

If you wish to complain about our processing of your data, please contact the Danish Data Protection Agency:

Photo credit: Panthermedia/Rangizzz